Request for Proposal RFP-REC-STIR-20-001
Submitted Questions and Answers
Proposers shall submit all questions concerning RFP-REC-STIR-20-001 in writing by email to only during the Question and Answer Period, ending January 23 2020, no later than 11:59 p.m. PST.
Questions and Answers will be posted publicly on this webpage.
Question: Does the evaluation committee accept only one solution concept per firm, or is it possible to submit a small selection of 2-3 potential solutions for review?
Answer: The evaluation committee can accept more than one solution concept per firm. However, each potential solution will have to be submitted as a separate application form.
Question: Does San Francisco Rec and Parks have a target budget?
Question: Is there an expected timeline for completion?
Answer: We plan to kick off the 16-week STIR residency period in mid-March which results in a completion date in early July 2020. However, if your startup already has a proven product, you can request a shorter demonstration period with your government partner. Conversely, if you need more than 16 weeks, you can request a longer period at any point in the demonstration period.
Question: Is there an expectation of installing physical features in the parks, or is software based interaction/storytelling also welcome?
Answer: Ideally software based
Question: In the requirements for technological standards, it says City’s Surveillance Ordinance must be supported. Could you provide us with more details on this requirement? If there is documentation we can review, that would be helpful too.
Answer: The "Acquisition of Surveillance Technology" ordinance was passed last spring. It requires that City departments acquiring surveillance technology, or entering into agreements to receive information from non-City owned surveillance technology, to get the Committee of Information Technology (COIT) and Board of Supervisors' approval on policies governing their use.
In addition to outlining the steps a City department must take for their surveillance use, the ordinance also includes examples of surveillance technology which is defined as "any software, electronic device, system utilizing an electronic device, or similar device used, designed, or primarily intended to collect, retain, process, or share audio, electronic, visual, location, thermal, biometric, olfactory or similar information specifically associated with, or capable of being associated with, any individual or group."
It's important to note that the ordinance also restricts use of facial recognition technology. The final legislation document can be found here.
Question: Is there a budget to support travel and/or materials costs for participating startups. We see that in-person travel is required for the project scoping and would like to know if associated travel costs are reimbursable?
Answer: There is no budget to support travel and/or material costs.
Question: Is it possible for two startups to partner and submit a proposal together?
Answer: Yes, it is possible for two startups to submit a single proposal as long as it's clear which startup is the bidder and which is the subcontractor.
Question: The RFP states that most of the work can be done remotely, but can you clarify the requirements of on-site presence and work apart from the initial project scoping? Is all user research and product testing expected to take place on site in San Francisco or can these portions of this work also be completely remotely?
Answer: Aside from the initial project scoping, all other work can be done remotely including user research and product testing. We recommend (but do not require) that startup lead(s) attend in-person on Demo Day - an event where they showcase the STIR product, and connect with and gather feedback from public-sector leadership.
Question: Is the expectation that the product would be made during the residency period?
Answer: The startup is expected to have a working tech product at the end of the 16-week residency period. It's at this point when the City department makes the decision to move forward to a paid contract to procure the product. Almost 80% of startups in the 2018-2019 national cohort was awarded a contract through STIR.
If your startup already has a proven product, you can request a shorter demonstration period with your government partner. Conversely, if you need more than 16 weeks, you can request a longer period at any point in the demonstration period.